Speaker Resources

Required Submission Materials

For each session, please submit the following materials to the Center for Veterinary Postgraduate Education (CVPE) at [email protected]. These materials are required for continuing education (CE) credit approval.

• Abstract/Session Summary – A brief description of your session (maximum 250 words). (Abstract Guideline)
• Learning Objectives – Provide three bullet-point learning objectives for your session. (Learning Objectives Guideline)
• Speaker Proceedings – Submit speaker proceedings or a PDF version of your PowerPoint presentation saved with three slides per page. (Speaker Proceedings Guideline)

PowerPoint Presentation Requirements

For in-person conferences, please submit your PowerPoint presentation to [email protected] no later than one week before the conference.

A presentation computer will be provided for all speakers. To ensure smooth transitions between sessions, personal laptops cannot be used.

Your presentation must include a Speaker Disclosure Slide at the beginning of your presentation identifying any relevant financial relationships or conflicts of interest. (Speaker Disclosure Slide Template)

As you prepare your presentation, you are welcome to use the UC Davis Weill School of Veterinary Medicine PowerPoint Template.

For additional information regarding presentation requirements, formatting, and best practices, please review the Speaker Presentation Guidelines.

Speaker Proceedings Guidelines

Speaker proceedings are preferred and should be 1–5 pages, including references. Review the Speaker Proceedings Guidelines for additional information.

However, a PDF version of the PowerPoint presentation may be submitted in lieu of speaker proceedings. If choosing this option, please save the PDF with three slides per page before submission.

All materials should be submitted to the CVPE at [email protected]. 

Speaker Bio and Photo Guidelines

As a speaker, your speaker agreement will request a professional biography and photo for use in event materials. 

For additional details and submission requirements, please review the Speaker Bio and Photo Guidelines.

Speaker Dress Code Guidelines

Please review the Speaker Dress Code Guidelines prior to the program. Speakers are expected to dress in professional attire appropriate for a continuing education program. 

Speaker Check-In Guidelines

In-Person & Hybrid Events
Speakers are encouraged to arrive at least 30 minutes prior to their scheduled lecture start time. Upon arrival, please check in at the registration table to receive your speaker name badge. After registration, proceed to the on-site AV team for additional check-in and coordination. If you have updated presentation slides, please bring them on a thumb drive so staff can upload them to the main presentation computer.

Virtual Events
Speakers should log in to the Zoom webinar at least 30 minutes before the scheduled start time. This allows time for staff to complete an audio/visual (AV) check prior to the webinar going live.

UC Davis-Affiliated Speakers

Honorarium payments for UC Davis-affiliated speakers are processed through UC Davis Payroll. For information about the payment process, routing, and expected timeline, please review the UC Davis-Affiliated Speaker Honorarium Payment Timeline.

Non-Affiliated Speaker Honorarium Payment Information

Non-Affiliated Speakers

Honorarium payments for non-affiliated speakers are processed through the Candex payment platform. You will receive an email with instructions for accessing the platform and accepting your payment.

Once you accept the payment through Candex, your honorarium will be processed, and you will receive notification with information about when to expect your payment.